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April 19 2013

UPDATED: Boston Order and the Boston Convention & Exhibition Center and the Hynes Convention Center

From the Massachusetts Convention Center Authority
Statement from James E. Rooney, executive director, 
Massachusetts Convention Center Authority


“The “shelter in place” order remains in effect in the City of Boston, including the Boston Convention & Exhibition Center and the John B. Hynes Convention Center. In compliance with that order, we are offering the following information regarding ongoing and planned activities at the BCEC and the Hynes.  We are grateful for your patience in these unusual circumstances and wish that we could offer more certain information and direction with regard to activities planned for later today and over the weekend.  That is simply not possible at this time, so the best we can do is offer ongoing, frequent instructions and tactical information throughout this “shelter in place” order.  All of our decisions during this incident will be made in the interest of public safety, and we are aware that this may cause inconvenience and event disruption.
 
General information related to event activity in Boston:
 
Logan International Airport is open, and flights are currently able to land and take-off as scheduled. Taxi service has been restored, and attendees and exhibitors arriving for any of our events should be able to access hotels via taxi, but should expect delays due to heavy security presence throughout the city.
 
Hotels across the city are open and honoring reservations. Once attendees and exhibitors reach their hotels, they are encouraged to stay there until further notice. 
 
Attendees and exhibitors already in our facilities should stay and continue with scheduled activities. Attendees in route to the buildings for scheduled events will be allowed access, but should be prepared for vigorous security screening. Attendees, exhibitors, employees of the MCCA and employees of contractors not already in route to our facilities should not attempt to come to the Hynes or the BCEC until we have further information. 
 
Specific information about our scheduled events is listed below:
 
Boston Convention & Exhibition Center Activity
 
  • Experimental Biology 2013 Annual Meeting: Move-in activities continue with contracted labor staff and MCCA employees who were already in place prior to the “shelter in place” order. For now, registration planned to open at the BCEC at 1 p.m. is delayed. Attendees should not come to the BCEC to register until further notice. Registration at satellite hotels including the Renaissance Boston Waterfront and the Westin Boston Waterfront hotels will be open. Experimental Biology attendees and exhibitors should stay in their hotels until we have more information.  We are hopeful that events scheduled for this evening will go on as planned, and we will update as soon as we have more information.
 
Hynes Convention Center Activity
 
  • Ambulatory Surgery Center Association’s (ASCA) Annual Meeting: We are continuing with ASCA activities as planned for attendees and exhibitors who were already in the building. Attendees not already in route to the building should stay where they are and not attempt to travel to the Hynes until further notice. We are hopeful that events scheduled for this evening will go on as planned, and we will update as soon as we have more information. We will update as soon as possible. Labor calls scheduled at the Hynes for move-out of ASCA are temporarily suspended. Contractor labor and staff already in the building and move-in, move-out activity already started will be allowed to continue.  Labor scheduled to arrive later in the day should watch for further updates. 
  • Boston Comic Con: We are hopeful that the event will open tomorrow as scheduled, and we will update as soon as we have more information. Labor calls scheduled for move-in of The Boston Comic Con are temporarily delayed. Contractor labor and staff already in the building and move-in activity already started will be allowed to continue.  Exhibitors and labor scheduled to arrive later in the day should watch for further updates.
About the Massachusetts Convention Center Authority (MCCA)
The Massachusetts Convention Center Authority owns and oversees and operates the Boston Convention & Exhibition Center, the John B. Hynes Veterans Memorial Convention Center, the MassMutual Center in Springfield, MA and the Boston Common Parking Garage.  The BCEC and  the Hynes have earned a rare gold standard from the International Association of Congress Centres (AIPC), making Boston only the fourth city in North America and the 14th and 15th worldwide to have been awarded this top standard, the highest certification level a convention facility can achieve under strict AIPC guidelines.
 
In 2012, the MCCA hosted 245 events at the BCEC and Hynes with 654,119 attendees, generating 561,279 hotel room nights and $656 million in economic impact. The MCCA is currently in the midst of its Top 5 campaign to launch Boston into the top five convention destinations in North America. For more information, go to www.t5boston.com.

Contact: 
Katie Hauser  Director of Publications and Digital Communications, Massachusetts Convention Center Authority. Phone: 617.954.2325

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