2014 Call for Nominations

Nominate someone to join the 2015 Board

Descriptions of open positions

Duties, qualifications and commitments

Open Positions

  • Chairman-Elect, 1 position available, 1 year term
  • Secretary-Treasurer, 1 position available, 1 year term
  • Three (3) professional member Director positions available, 3 year term 
  • Two (2) supplier Partner member Director positions available, 3 year term

The current PCMA Chair-Elect, will automatically become 2015 Chair of the Board:
Raymond J. Kopcinski, Sr., CMP
Senior Director
Million Dollar Round Table

The current PCMA Chair of the Board, will automatically become Immediate Past Chair of the Board:

Christopher K. Wehking, CMP 
Chief Program Officer
American Society of Anesthesiologists

New officers and directors will assume office on the first day immediately following PCMA’s 2015 annual meeting Convening Leaders.  All officers must be professional members of PCMA.

The following Officers' and Directors' terms expire in January 2015 and they are eligible to be nominated only for a position as an Officer: 

Secretary-Treasurer: William F. Reed, FASAE, CMP 
Director of Meetings
American Society of Hematology

Directors

Wanda M. Johnson, CMP, CAE
Senior Director, Meetings & Education
Endocrine Society

Roberta A. Kravitz
Executive Director
International Society for Magnetic Resonance in Medicine

Amanda S. Rushing, CMP
Director of Conferences & Meeting Services
American Society of Civil Engineers

Any professional member who has previously served as a Director is also eligible for an Officer position.  

The following individuals' terms expire in January 2015 and they are not eligible for re-nomination to any board position: 

Immediate Past Chair of the Board
Johnnie C. White, CMP 
Executive Director, Center for Education
Cardiovascular Research Foundation

Directors

Gregory A. O’Dell 
President & CEO
Events DC

Barry L. Smith 
President & CEO
Metro Toronto Convention Centre

 

Descriptions of open positions

Chair-Elect:  Serves as an officer, member of the Executive Committee and member of the Board, and shall have such other powers and duties as the Chair of the Board or the Board may assign.  The Chair-Elect determines committee assignments, as provided in the bylaws.  The Chair-Elect also serves as Board liaison to the Annual Meeting Program Committee and visits PCMA Chapters in preparation for his/her term as Chair. In the absence of the Chair of the Board at a meeting, the Chair-Elect shall serve as the presiding officer. Candidates for the position of Chair-Elect must be professional members of PCMA who have held a position as a Director.

Secretary-Treasurer:  Serves as an officer, member of the Executive Committee and member of the Board and shall have charge of and oversight responsibility for the funds and securities of the Association. All financial decisions shall be in accordance with the instructions and directions of the Board and comply with all appropriate legal requirements. Candidates for the position of Secretary-Treasurer must be professional members of PCMA and must have served as a Director.

Directors: The Board of Directors is the principal governing body of the Association and shall exercise full supervision and control over all its business affairs.

Nomination Timeline

PCMA has established the following timeline for the nomination process.  Dates listed below are for the 2014 calendar year:

  • April 9 Call for Nominations materials are provided to the membership with a deadline for responses of close of business, Friday, May 30, 2014.
  • April/May Individuals who have been nominated are provided with the guide for nominee information and written application form following receipt and review of their nomination.
  • May 30 Deadline to submit nominations.
  • June 20 Nominee application form is due at PCMA headquarters office
  • July 14 – August 15 Telephone interviews are conducted with qualified candidates by members of the Nominating Committee.
  • August 20 & 21 The Nominating Committee meets in person to review all information and review candidate application materials, results of phone interviews and reference letters.  After careful deliberation, the committee selects the candidates for the slate of officers and directors and reports to the President and CEO, no later than September 1.
  • by September 30 President and CEO notifies the membership of the proposed slate of officers and directors not later than October 1, 2014.
  • by October 31 Additional nominations for officer or director positions may be made by written petition signed by:
    • five percent (5%) of the Professional membership for an officer position or Professional member Director,

- OR -

  • by written petition signed by five percent (5%) of the Supplier Partner membership for a Supplier Partner Director position.

Such petitions must be received by the President and CEO not later than close of business November 1, 2014.  The slate proposed by the Nominating Committee shall be deemed elected if there are no petition nominations received by the President and CEO, by close of business November 1, 2014.

  • by November 15 In the event that qualified candidates are nominated by petition for any office, an election shall be conducted by a confidential mail ballot of the membership. In such cases, those officers and directors shall be elected by the Professional members, except for the Supplier Partner directors who shall be elected by the Supplier Partner membership.
  • Such election shall be conducted by a qualified neutral third-party approved by the Executive Committee. The President and CEO shall provide to the third party the following:

    • a ballot detailing the qualifications of the competing candidates for each position, the text of which has been approved by the candidates. The ballot shall provide equal space for each candidate’s qualifications.
    • a cover letter to the membership detailing the reason for the election and voting process. The letter shall be signed by the chair of the Nominating Committee.
    • mailing labels for all members qualified to vote in the election.

The third party shall, by November 15, 2014, mail the cover letter and ballot to the appropriate class(es) of members.

  • by December 15 Ballots shall be returned by mail to the third party by December 15, 2014 and any ballots received after that date will not be counted. The third party shall supervise the counting of the ballots, ensuring that only qualified members have voted and shall certify the results of the election in writing to the chairperson of the Nominating Committee, with a copy to the Chair of the Board. The candidates for each position receiving the highest number of votes shall be declared elected to said position.

For More Information

Contact Debra Ocasion
Email: docasio@pcma.org
Phone: 312.423.7219

Duties, Qualifications and Commitments

Duties:
The Board of Directors:

  • is the principal governing body of PCMA,
  • provides oversight for the business affairs of PCMA and reviews and approves all of PCMA's financial matters,
  • works with the President and CEO who is responsible for the execution of programs approved by the Board,
  • is responsible for setting direction for the organization and establishing policies to guide this direction,
  • establishes and monitors the progress of PCMA's plans for the future, including monitoring, updating and evaluating the implementation of strategic plans,
  • continuously seeks to identify future leaders of PCMA,
  • values and promotes consensus, cooperation and participation among all members, and
  • as individuals, should not represent any particular segment or constituency group of the membership, representing instead the interests of the entire association.

Qualifications:

  • Nominees must be a professional or supplier partner member of PCMA for a minimum of three (3) years,
  • For an officer position, Nominees must be a professional member who has previously served on the PCMA Board of Directors, and
  • Nominees have significant leadership experience within the industry or related organizations.

Nominees must have:

  • An understanding of the Bylaws, current Strategic Plan, Board and Operational Policies and the Board Code of Conduct;
  • Commitment to the organization and its mission;
  • Knowledge about the programs and goals of the organization;
  • Capacity to focus that knowledge on decision making that benefits the organization as a whole;
  • Ability and eagerness to deal with values, vision and the long-term future of the organization;
  • Ability to participate assertively in deliberation;
  • Excellent communication skills with an appreciation for diversity.

Commitments from Board Members:

If you agree to be considered as a nominee for an officer or director position with PCMA, you should be aware of the following criteria:

  • Term of service - officers: one year; directors: three-year term.
  • Officers and Directors are expected to attend:
  • the four (4) official board meetings that take place each year:
    • January in conjunction with Convening Leaders
    • March/April (standalone and joint meeting with PCMA Partners)
    • June in conjunction with Education Conference
    • September (standalone and joint meeting with Trustees)
    • Officers must participate in scheduled Executive Committee conference calls between Board meetings.
    • New board members must participate in the Board Orientation in January 2015 prior to the start of Convening Leaders in Chicago.
    • Directors are assigned to serve as a liaison to one of PCMA's chapters with the expectation that they will attend at least one chapter event per year in addition to regularly communicating with the chapter president.
    • Directors are assigned as a liaison to one of PCMA's committees or task forces with the expectation that they will participate in regular committee conference calls and activity in addition to regular communication with the committee/task force chair.
    • Officers and Directors are expected to assume personal responsibility for expenses related to board and other meetings; however, limited funding for airfare and lodging is available, if requested.

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